Contract Processing and Legal Review Form

Instructions

This form must be used and accompany all written agreements between the College and any third party (e.g. contracts, agreements, memoranda of understanding, commitment letters, or other written instruments) that may legally obligate the College to pay money, take action, or refrain from taking action.

Please make every effort to submit a form at least two (2) weeks prior to the date the completed legal review by the Office of General Counsel is needed.

All written agreements of One Thousand Dollars ($1,000.00) or more must be signed by MATC's Vice President of Finance.

All contracts must be in the name of MATC and not in the name of the individual department or employee(s).

The person initiating the request for contract approval should complete the form to the best of his/her ability. The applicable Dean, Vice President, or respective designee must sign the Approval Form before submission to the Office of General Counsel.

The VP of Finance's office will obtain vendor signatures after approval of the contract by the Office of General Counsel. Once all signatures are obtained, Finance will return the fully executed contract of the initiator, as well as maintain a file copy in the indicated location (Ionwave software). The maintenance of the file copy is essential, in case of later questions of disputes.

The Office of General Counsel is available to assist with any questions regarding this form. Contact the Office of General Counsel at: generalcounsel@matc.edu.

Your Name

Your Email

Your Phone Number

Name of Vendor

Vendor's Contact Person

Vendor's Contact Phone Number

Vendor's Contact Email

Vendor's Primary Address

Mark one of the following as it best pertains to the agreement you are submitting for review:

Initial Agreement

Amendment

Extension

Renewal of a Prior Agreement

None of the Above

What is the item or service being purchased?

What is the length of the contract?

What are the payment terms?

Total Dollar Amount of Contract

Contract Start Date

Contract End Date

Is there a warranty associated with this contract? If so, please provide details (coverage, term, additional fees, etc.)

What competitive Purchasing Process was used for this?

$0 - $14,999 - NO COMPETITIVE PURCHASING PROCESS REQUIRED.

$15,000 - $24,999 - QUOTES FROM 2 VENDORS (MUST PROVIDE BOTH QUOTES WITH FILE UPLOAD).

$25,000 - $49,999 - QUOTES FROM 3 VENDORS (MUST PROVIDE ALL QUOTES WITH FILE UPLOAD).

$50,000+ - BID OR RFP CONDUCTED BY PURCHASING DEPT (MUST PROVIDE BID OR RFP NUMBER).

STATE CONTRACT - IF SO, PROVIDE CONTRACT NUMBER.

If a competitive Purchasing Process was used, please upload a copy of the relevant RFP.

If you have any questions about the purchasing process, please contact Procurement at 414-297-6358 before submitting this form.

Please select

Acknowledgement of Initiator

I have reviewed the proposed contract. It correctly states the desired business terms and includes all referenced exhibits, attachments, and prior agreements, if any, between the parties. I have obtained all necessary project approvals, including budget authority. In addition, I certify that the appropriate persons, including the dean or Vice President, has approved this contract. Listed below is the person from whom I obtained authorization. Please note that the turnaround time to final approval is normally not less than two (2) weeks

FILE UPLOAD (Please upload a copy of the contract / purchasing documents / RFP if applicable for review here)

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Contract Processing and Legal Review Form

If a competitive Purchasing Process was used, please upload a copy of the relevant RFP.If you have any questions about the purchasing process, please contact Procurement at 414-297-6358 before submitting this form.

Replace this with a title or description

If a competitive Purchasing Process was used, please upload a copy of the relevant RFP.

If you have any questions about the purchasing process, please contact Procurement at 414-297-6358 before submitting this form.