St. Charles Park District
Pavilion Rental Request Form
Pavilion Rentals Available April 1 to October 31
Primary Contact's Name
Organization Name (if applicable)
Address
Phone
Email
Event Name
Event Description
Event Date
MM
/
DD
/
YYYY
Estimated Number of Participants
Event Setup Time
HH
:
MM
AM
Event Takedown Time
HH
:
MM
AM
Actual Start Time For Event
HH
:
MM
AM
To request an event location, choose a park site/pavilion by checking the applicable box below:
Delnor Woods Park
Large Pavilion - seats up to 75 people and includes electricity
Small Pavilion - seats up to 15 people
Large Pavilion - RES $150
Small Pavilion - RES $75
Large Pavilion - NR $225
Small Pavilion - NR $112
Ferson Creek Park
Pavilion seats up to 75 people and includes electricity
Pavilion - RES $150
Pavilion - NR $225
Hickory Knolls Natural Area
Pavilion seats up to 100 people and includes electricity
Pavilion - RES $75
Pavilion - NR $112
Lincoln Park
Renter provides seating and includes electricity
Gazebo - RES $75
Gazebo - NR $112
Mt. St. Mary Park
Pavilion - seats up to 75 people and includes electricity
Pergola - renter provides seating and electricity not available
Plaza - renter provides seating and includes electricity
Pavilion - RES $200
Pergola - RES $75
Plaza - RES $75
Pavilion - NR $250
Pergola - NR $112
Plaza - NR $112
Pottawatomie Park
Historic Pavilion - Seats up to 200 people and includes electricity
River Pavilion - Seats up to 100 people and includes electricity
Plaza Pavilion - available on a first come, first serve basis.
Historic Pavilion (Sat/Sun) - RES $400
Historic Pavilion (Mon-Fri) - NR $400
Historic Pavilion (Sat/Sun) - NR $450
River Pavilion - RES $200
Historic Pavilion (Mon-Fri) - RES $350
River Pavilion - NR $250
Primrose Farm
Entrance Pavilion - seats up to 50 people and includes electricity
Pavilion - RES $75
Pavilion - NR $112
River Bend Community Park
Pavilion seats up to 100 people and includes electricity
Pavilion - RES $200
Pavilion - NR $250
Timber Trails Park
Pavilion seats up to 40 people
Pavilion - RES $75
Pavilion - NR $112
If you are hiring a vendor such as caterer, entertainment, tent/chair supplier, etc., the company must provide the Park District with a certificate of liability insurance, naming the District as additionally insured, no later than two weeks prior to the event.
Please list the names or types of companies being hired:
If you chose a park location that includes electricity, will you need access to it?
Yes
No
All permits and contracts are subject to compliance with all applicable Park District ordinances, conditions and requirements. Facility rental requests must be made a minimum of 21 days in advance, only for the current rental season, and dependent on availability. Renters must be at least 21 years of age. The District shall have at least one business day after receiving a permit to review the application. The District reserves the right to take additional time to review any application. Permit holder/applicant must have a copy of the approved permit in their possession and be on site for the duration of the event including the final takedown. The District reserves the right to amend the rental rules as needed to serve the best interests of the District. The District reserves the right to relocate any meetings and/or events based on unforeseen circumstances. The District does not assume any liability for lost or stolen property on the District's premises, or for personal injuries sustained on the premises during the renter's use. Alcohol is not permitted in the parks or natural areas without an approved Special Use Permit. Parks and pavilions are open from dawn to dusk.
All rental fees are due at the time of reservation and are nonrefundable.
Rental dates may be changed pending availability for a $25 fee. Reservations may be taken over the phone and paid with all major credit cards.
Signature of Applicant
Type your name as your digital signature and check the box below:
Check here if you accept these terms.
Accept
* = Required Field
Verification
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