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Event Application Form
[01/04/2025 - 31/03/2026]
Fees are charged per day of an event.
Organisation
Full name
Organiser email address
Invoicing email address
Address
Event Name
Event Start Date
0
Event End Date
Number of days
Please update manually
Proposed Location/Course
Proposed Start Time
HH
:
MM
Proposed End Time
HH
:
MM
Marshal Full Name
Please note, full name will be shared on the Cam Conservancy event calendar, such that interested parties have a line of contact to the marshal.
Marshal Phone Number
Please note, this number will be shared on the Cam Conservancy event calendar, such that interested parties have a line of contact to the marshal.
Marshal Email Address
Please note, this email address will be shared on the Cam Conservancy event calendar, such that interested parties have a line of contact to the marshal.
Please confirm that you have the following in place by ticking the boxes:
Public Liability Insurance
Event Management Plan (Please upload a copy to the application below)
Risk assessment (Please upload a copy to the application below)
Local river/towpath users informed
Event Management Plan
upload
Delete all uploads
Choose files or drag here
Risk assessment upload
Delete all uploads
Choose files or drag here
Notified the 'SAG' Safety Advisory Group – Yes/No
Cam Conservancy may share basic event, and lead organiser details with the relevant 'SAG', who may make contact with you.
Please select
No
Yes
Please select
Do you require permission for vehicular access on the Cam Conservancy land for coaches, supporters and spectators? (Emergency/First Aid Vehicles free)
*See below for definition of the Cam Conservancy land.
Yes
No
A fee of £11 per vehicle per day will be charged except for medical/first aid vehicles.
If yes, than must confirm a number of vehicles below:
Use of the Conservancy land* based on usage per day
*See below for definition of the Cam Conservancy land.
Yes (£33 per day)
No (£0)
Will there be participating Visiting Vessels?
Vessel ID numbers must be provided to the River Patrol Officer at least 7 days prior to the event taking place.
Please select
Yes
No
Please select
Total number of visiting vessels
0
1 - 5 vessels (£5 per day)
6 - 15 vessels (£11 per day)
15+ vessels (£22 per day)
Is this a boat racing event on the river?
Yes
No
Racing Events
Please select appropriate box total number of participants per day
Please select
0 - 10* participants (£0 per day)
0 - 100 participants (£35 per day)
101 - 200 participants (£79 per day)
201 - 300 participants (£140 per day)
301 - 500 participants (£224 per day)
501 - 600 participants (£306 per day)
601 - 800 participants (£419 per day)
800+ participants (£557 per day)
Please select
What type of event do you wish to hold? Please tick the appropriate box:
Non Racing Event: No impact on the navigations or the Cam Conservancy land definition
*See below for definition of the Cam Conservancy land.
Not Applicable
Small (£0)
Non Racing Events held
on the Cam Conservancy land*
: Musical, Processional, Novelty & Filming :
*See below for definition of the Cam Conservancy land
Not Applicable
Small: Up to 100 participants - minimal impact to navigation - £44 per day
Medium: Up to 500 participants, moderate impact to navigation -£273 per day
Large: Up to 800 participants significant impact to navigation - £655 per day
Other Non racing Event
on the Navigation/River
:
*See below for definition of the Cam Conservancy land
Not Applicable
Small: Up to 100 participants, minimal impact to navigation - £33 per day
Medium: Up to 500 participants, moderate impact to navigation - £219 per day
Large: Up to 800 participants £547 per day
Non Racing
Exceptional Event or activity on the River or Cam Conservancy land:
Is not defined by any other category
*See below for definition of the Cam Conservancy land
Other Exceptional event or activity - please email info@camconservators.org.uk
Provide additional details of the event
*'
Conservancy Land' which runs from Clayhithe to Fen Road - Chesterton, includes: the bank, towpath and land from the towpath to its legally defined perimeter. Examples of use of Cam Conservancy land would include for example by:
participants, coaches, marshals, bank parties, spectators, vessels holding fast against the bank, tents, toilet facilitates, stalls, temporary structures,
signage...
Please note that the River Patrol Officer will be in contact with the event holder should there be any concerns that the event may not fall within the indicated selections.
Please see links below to the Cam Conservancy Events Policy and Terms and Conditions.
Events Policy
Event Terms and Conditions
Total cost (£)
Formula
Verification
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