2024 AHS National Conference
Volunteer Registration & Sign Up Link

Thank you for taking the time to learn about our various volunteer opportunities for the 2024 National Conference in Orlando. Please check ALL of the areas and jobs below that may interest you, and someone will reach out to get you involved. Keep in mind that registered family members accompanying you are also welcome to volunteer if they would like to participate.

Each area has a chair, sometimes co-chairs, and is supported by event staff who can advise on the details of committee activities and prior best practices. Committees have budgets for their activities as needed, and all financial transactions are handled by the American Harp Society.

Did you know that all of the harpist performers and presenters are also volunteers at the event? They generously donate their time and talents to help build a spectacular program for our attendees, alongside our committees who make it all happen. AHS asks them and all volunteers to be active AHS members and to register for the 2024 National Conference.

Ready to sign up for specific jobs and shifts? You can skip this form and select your preferred times here. If you don't know your schedule quite yet, please do check your areas of interest below and submit the form so we can be in touch later.

Thank you!

Name

Phone

City, State/Province

I am available to volunteer

Select allClear choices

Before the event

During the event

Both!

I am a student or educator and need documentation of community service or professional development hours. (Please sign in/out at the Conference registration desk.)

Clear choice

Yes - student

Yes - educator

Please check ALL of the areas you are interested in, and we will be in touch soon with a link to sign up for your preferred time slots.

VOLUNTEER OPPORTUNITY AREAS

REGISTRATION & INFORMATION: Staff the registration desk to check in attendees, distribute registration materials (bags, badges. tickets, programs, etc.), and share venue and local area information with attendees. Help prepare bags and other materials in advance.

HOSPITALITY: Helps make attendees and presenters feel welcome. Solicit materials for attendee bags, and assemble. Provide essentials "back stage" for performers, and obtain concert presentation flowers. Help with decorations, manage lost and found and message board, and serve as concert ushers and workshop hosts. Defines and manages proper placement of any needed directional signage.

ARTIST LIAISON: Greet artists on their arrival with relevant information about the venue, accommodations, rehearsals, and harps, and assist with any needs during their participation.

VENDOR EXHIBIT ASSISTANTS: Assist Exhibits Manager and exhibitors with the logistics of load in (no lifting required) and load out. Assist exhibitors with lunch/coffee pick up, booth monitoring for breaks, local area information, etc. Monitor doors for attendee badges, and assist with clearing at closing times.

ARTIST SALES: Man the artist sales table in the exhibit hall during open hours, maintain sales records, and coordinate post-event inventory returns to artists. Should be comfortable working with an app on smart phone, with training provided.

PRODUCTION ASSISTANTS: Coordinate with AHS and hotel staff, and vendors, to ensure timely placement of harps and equipment for concerts and workshops. Serve as performance stage crew.

HARP PEN: Assist pre-conference with soliciting and confirming loaner harps for visiting performers. Experienced harp movers ensure that harps and equipment are delivered to designated locations as scheduled by the Harp Pen Manager, and returned to the Harp Pen after use.

MARKETING & PROMOTION: Coordinate promotional messaging with AHS Marketing & Communications Manager and Convention & Visitors Bureau. Work with local contacts/media to promote Discovery Day, concert ticket sales and general media promotion about conference coming to Orlando. Send human interest type press releases to newspapers, TV and radio stations.

LOCAL FUNDRAISING: Works closely with the AHS Executive Director to identify local sponsor prospects, and solicit and secure cash and in-kind commitments as appropriate.

Any Special Comments

2024 AHS National ConferenceVolunteer Registration & Sign Up Link

Please check ALL of the areas you are interested in, and we will be in touch soon with a link to sign up for your preferred time slots.

2024 AHS National Conference
Volunteer Registration & Sign Up Link