Only fleet managers who oversee commercial, vocational, and utility fleets with trucks or vans are invited to apply to be considered for selection to attend Work Truck Exchange as our guest.

The trip includes economy coach airfare to Scottsdale, AZ, a two-night hotel stay, ground transfers from the airport to the resort (on program dates only), and all scheduled meals. Incidentals, transportation to and from your home airport, and parking are not included.

Prior to submitting your application, please check your calendar to make sure you are available to attend WTX from September 24-26, 2025 (Wed-Fri).

TERMS AND COMMITMENTS

Commitment to Attend
Fleet Managers are required to attend all events on the WTX schedule. Including mandatory one-on-one supplier appointments, group presentations, and focus groups as assigned by event management. Failure to participate in all scheduled sessions and appointments will result in reversal of your hosted attendee status.

Travel
If accepted, your hosted round-trip will include economy coach airfare to Scottsdale, AZ, a two-night hotel stay, ground transfers from the airport to the resort (on program dates only), and all scheduled meals. WTX will host your hotel stay on Wednesday, Sept 24 and Thursday, Sept 25 at The Scottsdale Resort & Spa in Scottsdale, Arizona. If you choose to arrive before Wednesday, Sept 24, or depart after Friday, Sept 26, you will be responsible for the costs associated with the additional hotel room nights and the airline ticket balance if your alternative dates result in an increase in cost. Your airport transportation will not be covered for alternative dates outside the program dates. Personal incidentals, baggage fees, transportation to and from your home airport, and parking not included.

Airfare Clause
Once travel has been booked, any additional charges or changes made to the reservation will be at your expense. If you cancel your attendance after your airfare is booked, we will invoice you for the full cost of the ticket purchase for reimbursement. Your ticket will then appear as a travel credit in your name and you can reuse based on specific airline policies.

Hotel Clause
If you cancel your attendance 24 hours before the event, you are responsible for refunding WTX the cost of one single night of your cancelled hotel room reservation. 

Spouses
If you would like to have your spouse accompany you to WTX, our Travel Coordinator will be able to assist in booking a travel companion ticket - but the cost will be at your expense. NOTE: based on airline rules, we may not be able to utilize your reward mileage. Spouses will be included in our hosted ground transportation to/from Phoenix Airport and the Resort on program dates only. 

Spouses may not join our scheduled sessions and meals, since our sessions are designed to maximize the networking opportunities between Fleet Managers and our event Sponsor Hosts.  

Please click the preview button to review the application and click the submit button to transmit your application. Your application will be reviewed, and you will receive notification if you have been approved to attend by early May 2025.